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Invoicing System For Small Business

Invoicing System For Small Business

Invoice paper place on a table

An invoice is one of the primary methods used by an organization to receive payments from its customers. It's not only used for invoicing, but also as a way for a company to keep accounts of all its business transactions. A good invoicing software package should allow you to produce professional looking invoices easily, track your sales and expenses, generate reports on any aspect of your business and handle many other accounting related tasks. 

Invoice-generating software helps small businesses to eliminate paper work, save time, save energy, removing unnecessary brain works, increase accuracy and focus more on their core competencies –  which in turn increases  profits, reputation and saves on paper costs. There are several ways small businesses can benefit from invoicing software. 

Benefits of business invoicing software

Businesses that do not have an accounting department or consider themselves to be a one man operation, can use invoicing software to manage all their accounts payable and receivable, without having to hire a separate person for the job. 

Invoicing system also allows automation of various business operations such as invoicing, managing lists of customers and vendors, tracking sales figures, management reports and more. 

A man writing invoice

Another advantage is that invoicing software is user friendly – even the most inexperienced users will find it easy to learn how to operate this kind of application.

In this article today, we are going to list out the benefits of business invoicing software as well as some of the actual softwares you can use. Let's proceed.

Available and reliable business invoicing software you can use

1. Invoicera - This invoicing Software is a time management app designed for business to help Invoice and organize invoice data.

2. Invoice Machine- This is a cloud-based Invoicing Software for the small and medium businesses who need something simple yet powerful and easy to use. It comes with many features like multiple users with their own Invoice status, Invoicing in multiple currencies and many more. 

A desktop computer showing invoice

3. Invoice Berry
- This is a simple, easy to use invoicing software for invoice Management's and tracking payments related to your business. Invoiceberry allows you to manage your contact list which can be used for sending Invoices, Invoice Reminders, Invoice due date reminders and many more. 

4. Invoice Generator - Invoice Generator is a invoicing software that will help you create professional invoices and estimates for your business. Invoice Generator was the best invoice template maker in 2019. With Invoice Generator, it takes only 1 minute to generate an invoice template with custom logo, branding, compelling design and more. Invoice Generator is completely FREE 

5. Purchase Order Software: These types of Invoicing Softwares offer a number of purchase order (PO) management which makes it easy to capture the details of your suppliers along with their contact information. Purchase orders can be created from anywhere in the world through your mobile device such as iPad or Smartphone. PO Software is basically used by small businesses to manage PO's and track them until its delivery.  

6. Zoho Invoice - Businesses worldwide are continuously looking at ways to keep costs low, improve productivity and streamline their operations. Zoho Invoicing software is one of the most innovative invoicing solutions on the market today that enables businesses to take care of all these tasks with ease. 

Two people looking at the invoice on a laptop

However in order to maximize its benefits, it is essential for the businesses to analyze their needs and choose a software package that best fits their requirements, the most important features that should be present in invoice generating software are listed below

How to know the best business invoicing software; important features to look out for

1. Integration with other financial software – This feature allows you to store information about your inventory items directly into the invoicing system, saving time and trouble pulling out data from different sources in order to fill out an invoice form. It also helps you track your sales easily by storing information regarding line item details of each item sold (quantity sold on specific date) pricing and  payment  status of each   feature makes  it possible to automatically  calculate amounts due from customers after specific date, thereby making it easier for you to send out reminder letters and invoices to customers who are behind in payment.

2. Management of multiple currencies – Invoicing software that allows currency conversion will be useful if your business is selling products or services overseas; this feature helps you keep track of all the financial transactions performed in different currencies. It's also useful for keeping track of incoming payments; it can give you a clearer picture on how profitable foreign based business would be for your company.

Two customer service agent

3. Customer database
- A good invoicing software should allow you to create and manage a database of your customers, which will help you keep track of your contacts. This feature should also be able to store information such as contact details, payment history and other relevant information for every customer.

4. Enhanced reporting - A good invoicing software package will allow you to generate reports in different formats that offer an option to view data from different angles – by date, period or percentage basis; this makes it easier for you not only determine how efficiently your business is running but also give management reports on the performance of each department and employee. The report generation feature must also include charts and graphs that depict trends over time    

5. Flexibility – You must be able to customize invoicing software according to your business's needs. Automation is an essential feature of Invoicing system that will boost your productivity, increase efficiency and help you take control over all the financial aspects of your business. Not only does automation save you time and energy but it also reduces errors and frees up more time for productive work.

6. Security – Invoicing software should be designed in a way that prevents unauthorized users and hackers from extracting sensitive data, such as financial information on customers' credit card details and other highly confidential data.

A man discussing with his staffs


We hope this article has been able to do justice to all your questions about invoicing softwares for your small businesses.

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